The Goldstock Fund: Helen Redlus Memorial Fund
Decision Making Procedure
Assigned members of The Goldstock Fund Review Panel will assess applications. They may request additional information as needed. Veterinarians will be contacted when necessary to assist the Review Panel in reaching a decision.
TGF Helen Redlus Memorial Fund may require verification that the dog in question is indeed a Golden Retriever or Golden Retriever mix, or of the medical condition of the dog. A review through direct inspection by an individual of the panel may be required prior to approval.
The Panel will not vote on an application until a picture of the dog has been received. Discussion can continue, a motion can be made and seconded, but the vote will not be called until a picture, has been submitted and reviewed. This photo is primarily for documentation purposes, but may be used for promotional or fundraising activities.
If the Panel votes to fund the application, a check will be issued by the Treasurer of The Goldstock Fund and mailed to the applicant. Bills for the medical treatment must be provided to the Treasurer before the check is issued. The check will reimburse, in whole or in part, the expenses billed by the organization or veterinarian providing the emergency medical procedure. In some cases an individual may be reimbursed for verified prior medical treatment expenditures (receipts required).
If the procedure/expense has not been incurred, and the application is being made because the rescuer/adopter lacks funding, TGF Helen Redlus Memorial Fund will pay the veterinarian directly. If the rescuer/adopter has paid for the procedure, TGF Helen Redlus Memorial Fund will reimburse the rescuer/adopter. Under no circumstances will TGF Helen Redlus Memorial Fund pay up front for services to be rendered. TGF Helen Redlus Memorial Fund can give service providers a letter taking responsibility for payment up to a specified amount, and asking to be billed directly for the necessary service.
If the dog is not approved for funding through TGF Helen Redlus Memorial Fund, the applicant will be contacted by letter or electronic mail, with an explanation for the denial, and possible alternatives if appropriate.
Responsibilities of the Applicant
- The rescuer will have established a first contact with the dog and the applicable interested party (shelter, veterinarian, etc.). The first contact should establish that need for extraordinary assistance truly exists, and that the dog is a purebred Golden Retriever, or Golden Retriever mix that looks and acts golden
- The applicant will review the criteria for funding to determine if the case meets with TGF Helen Redlus Memorial Fund requirements for consideration. (Insert location of criteria e.g. HRMF Criteria for Funding Document located on Website)
- The applicant will complete the application in its entirety. To ensure that the Panel can review applications in a timely manner, it is necessary for applications to be complete and clear at the time of submission.
- A picture of the dog must be made available to the panel before the application can be considered. Photos can be provided either digitally or by USPO.
- The applicant will be responsible for ensuring that medical treatment, follow-up, fostering, spaying or neutering, and adoption are carried out. . Proof of neutering/spaying must be sent to TGF Helen Redlus Memorial Fund when that procedure has been completed, and before the dog is adopted out.
- The applicant must assure TGF Helen Redlus Memorial Fund that an adequate foster home or caregiver is available during the dog's full period of recovery.
- The applicant must agree to stay in periodic contact with TGF Helen Redlus Memorial Fund while treatment is ongoing and for a period of at least one year following completion of treatment.
The Review Panel may vote to waive or delay any of the above requirements in unusual or pressing emergency situations. In those rare emergency cases when a vote is taken prior to receipt of a picture, no funds will be issued until a picture has been made available. If the vote to fund has passed, and the picture shows a dog that does not met our guidelines, the approval for funding may be withdrawn.